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Manager, Private Equity Administration

Job type Permanent
Job Function Transaction processing
Level of experience 1 to 2 years
Study level Secondary Education
Apply REF: 19-07

Main Job Purpose

 

To be jointly responsible for the set-up / on-boarding and subsequent ongoing administration, corporate services and investor services to private equity funds, ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject to.

To be a Private Equity specialist for the Fund Services business and be responsible for the fund administration services provided to the client.

To ensure that the provision of fund administration services are aligned with the client SLA’s, all  internal and external deadlines are considered and met and all operational policies, procedures and checklists are followed.

Reporting to the Associate Director, Private Equity Administration Services.

Key Responsibilities

 

NEW BUSINESS ON-BOARDING

  • To assist with drafting and reviewing of Service Level Agreements incorporating measurable and meaningful KPI’s

  • To assist the on-boarding deal team with set-up and take-on process of any new private equity business

  • To assist with the review of fund documentation and Business Acceptance Committee documentation pertaining to the launch of new funds and provide comments as necessary

  • To ensure the implementation of appropriate procedures in respect of any new business

    FUND ADMINISTRATION

  • To oversee and be actively involved in the day-to-day servicing of private equity fund clients and to ensure the fund is operating in line with the Service Level Agreement and regulatory/legal framework

  • To manage and support a team of fund administrators to perform all the administration functions of running a private equity fund

  • To ensure that all regulatory reports and notifications are made on a timely and accurate basis in accordance with the relevant regulations

  • Liaise with Stock Exchanges and to ensure that all statutory returns and announcements are made on a timely and accurate basis in accordance with the rules and regulations pertaining to a listed company

  • To review and authorise payment instructions for validated invoices and approved investments

  • Significant involvement with external parties related to the fund including but not limited to Fund Manager, External Auditors, Transfer Agents, Tax Advisers, Custodian, Depositary, Board of Directors and other external service providers

  • To be a key person for all client contact and manage and ensure timely solutions are provided to all client queries

  • To be responsible for the overall cash management for each fund

  • To manage investment proposals to ensure potential fund acquisitions meet fund investment criteria

  • To assist in the continuous review of existing business processes, procedures and checklists to maximise efficiency, productivity and ensure they meet regulatory and compliance requirements

  • To assist with training, supervision and management of direct report(s) as well as other junior members of the team as the private equity business expands

 

CORPORATE SERVICES

  • To be jointly responsible for the overall management of liaison with Company Directors/Non-executive Directors and manage the arrangement and attend board meetings where required  
  • To review and check all agendas, board minutes and board packs as required for all scheduled and adhoc board meetings
  • To assist in with the timely preparation of reports for presentation to the Board of directors
  • To oversee the arrangement and organisation of AGM’s and EGM’s and circulate proxy forms to investors as required

 

INVESTOR SERVICES

  • To supervise and control the accurate, efficient and timely delivery of all investor reporting and any other ad hoc reports together with supporting schedules and/or working paper in line with fund reporting deadlines
  • To manage the accurate, efficient and timely delivery of investor notices in accordance with the fund documentation
  • To proactively manage all standard and ad hoc investor queries and actively manage an investor queries log to ensure timely resolution
  • To oversee and control information uploaded in the investor portal
  • To oversee and approve all changes to all investor static data in line with internal policies and procedures and maintaining databases

 


Essential Requirements

  • Excellent delegation and time management skills with the ability to prioritise a high volume of time sensitive tasks quickly and appropriately

  • Ability to review and manage a high volume of documentation quickly and to check all relevant details

  • Strong problem solving skills with an excellent awareness of commercial and risk management based client solutions

  • Excellent working knowledge of fund structures and fund cash flows

  • Excellent knowledge of fund regulation and corporate governance

  • Excellent working understanding of various types of PE transactions

  • Experience within the finance industry and specifically experience in private equity fund administration

  • Experience in people management

  • Full/Part qualified or currently studying towards ICSA/ACCA/ACA or a similar qualification.

Primary Location: JerseyJob Type: Standard / PermanentJob: OPERATION PROCESSINGEducation Level: Secondary EducationExperience Level: At least 1 year