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Manager/AVP - IT Sourcing & Contract Management

Last update 28.02.2024

Job Description – IT Sourcing & Contract Management

About BNP Paribas Group:

BNP Paribas is a top-ranking bank in Europe with an international profile. It operates in 71 countries and has almost 199 000 employees. The Group ranks highly in its three core areas of activity: Domestic Markets and International Financial Services (whose retail banking networks and financial services are grouped together under Retail Banking & Services) and Corporate & Institutional Banking, centred on corporate and institutional clients. The Group helps all of its clients (retail, associations, businesses, SMEs, large corporates and institutional) to implement their projects by providing them with services in financing, investment, savings and protection. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas enjoys leading positions in Europe, a strong presence in the Americas and has a solid and fast-growing network in the Asia/Pacific region.

About BNP Paribas India Solutions:

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions.

About Business line/Function :

IT Sourcing & Procurement team provides sourcing support to internal staff for BNPP India entities. The unit has its operations in Mumbai and Chennai. It has other functions like Professional Services Procurement, Non-IT Procurement & Invoicing.

Job Title:

IT Procurement

Date:

2023

Department:

ISPL - Procurement

Location:

Mumbai

Business Line / Function:

ISPL Procurement India

Reports to:

(Direct)

VP – IT Sourcing & Procurement

Grade:

(if applicable)

Manager/AVP

(Functional)

Number of Direct Reports:

None

Directorship / Registration:

NA

Position Purpose:

This role is for IT Procurement Professional to be hired within Procurement function to review and align management of IT Hardware and Software procurement with compliance requirements, and with the Policies and Procedures related to IT Procurement. Candidate shall have subject matter expertise as Buyer mainly for IT Hardware, Software, Networking, Telecom & MPS Procurement with Strong Negotiation skills, Contract Management, Procurement Compliance, MIS & Reporting knowledge. Able to manage internal & external stakeholders, Audits, Supplier Performance Assessment & having knowledge of SAP MM module for PO creation.

Responsibilities:

Primary Responsibilities

·       Responsible for managing end to end sourcing of IT goods & services.

·       Strategic Sourcing, Project management, Cost Analysis, Procurement Planning, Vendor Management, Market analysis, Cost Savings.

·       Manage BAU activities and primary end users and stakeholders.

·       Able to run RFQs/RFPs, Prepare cost comparisons, Negotiations, Vendor evaluation and seek approval for Business and Management for IT projects.

·       Contract Management-

o   Assist with the contract initiation, discussion, negotiation and closure with multiple stakeholders.

o   NDA with vendor initiation

o   Ensure that the templates used for any legal aspect of contract negotiations are latest

o   MSA renewals are initiated with the vendors 6 months in advance.

o   Extension if any needs to be approved by senior management before initiation.

o   Accountable to ensure calendars with all relevant stakeholders to ensure the contracts are discussed and closed at the earliest.

o   Work with multiple stakeholders to ensure the MSA aspects are agreed upon before driving for signatures

o   Ensure that executed documents by the vendors are coordinated for signatures by BNPP ISPL stakeholders.

o   Responsible for Document retention/archival.

o   Contracts to be uploaded in ARIBA.

o    Accountable for vendor due diligence, KYS

·       Audits- Coordinate on Supplier Audits and ensure Compliance to Labor law requirements are satisfactory.

·       Stakeholder Management- Support business leadership teams across geographies by understanding their business plans & supporting sourcing strategies across multiple categories of spend, search of better deals and find profitable suppliers that add value to organization.

·       Work with APAC and Global Category leads to understand best practice and implement the same.

·       Ensure policy and processes implemented across the organization comply with procurement regulations and continuous development and improvement of the Approved Policies and Procedures.

·       Follow Procurement Life Cycle.

Direct Responsibilities : Same as above

Contributing Responsibilities

·       Contribute to the management of budgets and Cost Centre allocation

·       Support the management of team risks through KPIs, risk register, and quarterly review process ensuring compliance with best practice and the legislative framework

·       Prepare monthly dashboards for various BNPP entities.

·       MIS & Reporting management.

·       Prepare power point slides for various BNPP entities.

·       Provide support to internal invoice team and supplier for timely payment.

·       Manage Internal & External audits.

Operational Responsibilities

·       PO creation in SAP.

·       Follow up with Supplier for timely delivery and update asset management team.

·       Inform internal stakeholders on their procurement request on regular basis.

·       Tracking POs and follow up with approval authority for PO approval.

·       Create Manual POs and get it sign from signing authorities.

Compliance and Governance Responsibilities

·       Conduct QBRs with critical and identified suppliers.

·       Conduct Quarterly dashboard meetings with stakeholders.

·       Follow on compliance requirements like CLRA, KYS, SRA and CSR activities.

·       Follow Procurement policies while executing any new requests.

Technical & Behavioral Competencies:

·       In depth knowledge required for IT Procurement, MS Office, Adv Excel & Power Point, SAP PO creation & SAP Reporting, Contract Management

·       Experience of working on ERP tools like SAP, ARIBA, iValua etc. preferred.

·       Ability to lead and represent Procurement with stakeholders.

·       Presentation skills and able to articulate is key skillset for this position.

Specific Qualifications (if required)

·       Good communication with written & presentation skill

·       Proven experience in managing Procurement function in Large Multinationals.

·       Preferred IT Procurement Category experience.

·       Knowledge on Contract management is must to coordinate with relevant stakeholders, Legal & compliance team.

Skills Referential:

·       Ability to Collaborate & Good Team player.

·       Effective communication – Oral and Written.

·       Client focused.

·       Accept changes positively.

·       Ability to synthetize / simplify

·       Personal Impact / ability to influence

Transversal Skills: (Please select up to 5 skills)

·       Analytical Ability

·       Ability to anticipate business / strategic evolution

·       Ability to conduct a negotiation

·       Ability to understand, explain and support change

·       Ability to inspire others & generate people's commitment

Education Level:

Bachelor Degree or equivalent (3 years)

Experience Level

At least 12 years

Qualifications:

·       Excellent written and spoken English, Hindi and local languages as applicable

·       Procurement professional with 12 to 15 years of relevant experience managing strategic sourcing & Strong Negotiation, Analytical, Ability to Influence, Contract Management skills are required. (Preferably worked with any MNC bank previously),

·       MBA or any specialization course in SCM stream will be advantage.

Shift Time- General Shift and includes extended working hours.


·       Excellent written and spoken English, Hindi and local languages as applicable

·       Procurement professional with 12 to 15 years of relevant experience managing strategic sourcing & Strong Negotiation, Analytical, Ability to Influence, Contract Management skills are required. (Preferably worked with any MNC bank previously),

·       MBA or any specialization course in SCM stream will be advantage.

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As a member of our Procurement, Marketing or Human Resources teams, you will be making your own contribution to the smooth-running of the Group, its influence and brand. Our Support Functions cover a very broad range of specialist skills that provide an equally impressive range of opportunities!

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Why should I apply?

Basically, why would you want to join BNP Paribas over any other company?

BECAUSE YOU'RE THE KIND OF PERSON WHO WANTS...

  • What if we told you that working in our Group isn’t quite what you might think? At BNP Paribas, we do a multitude of different jobs that are constantly evolving to meet the expectations of our clients and society as a whole. Whether through everyday tasks or major projects, doing one of our jobs means making a personal commitment to taking sustainable action.

  • Feeling good about your job means bringing your whole self to work and being who you are. It’s also about having the resources you need to achieve a healthy work-life balance. Both of these are major commitments at BNP Paribas.

  • At BNP Paribas, developing your skills is as important to us as it is to you. And the skills you learn with us will help you through the rest of your working life.

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