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Loan Services Loan documentation officer - Associate L1

Apply REF: CLI000735

Job Title

Loan Services  Loan documentation officer


August 2019


CIB APAC ITO CIB Client Management – Loan Services


ISPL Mumbai

Business Line / Function

ITO CLM Loan Services

Reports to




(if applicable)



Number of Direct Reports


Directorship / Registration



Position Purpose

The position is located in ISPL and report to (TBD).

The candidate will be assigned to following responsibilities:

Direct Responsibilities


- Prepare facility letter and related security documents (except Commodity Finance) including support documents for uncommitted and committed bilateral facilities based on Authorization Ticket (=ODJ + minutes) and Term & Conditions.

- Prepare CCRA consent form according to Authorization ticket.

- Prepare cover letter listing all documents to be sent to and received by client.

- After the completion of preparation of documents, send final draft in soft copies to ITO3C HK for review

- Process any amendments required during the drafting process.

After reception of signed legal documents

- In cases where required, prepare additional documents (e.g. registration form for security documents, tenancy consent letter), invoice for set-up fees, memo to relevant department to arrange retrocession payment, etc.)

- Collection and follow-up of various fees such as renewal, commitment and upfront fees, and request PCMO HK for the account entry.

- Input of the guarantee data for all business lines in the Received Guarantee Module (RGM) and keep up to date the data in RGM for all credit facilities

- Input covenant framework and required audit financial statements in the Covenant Manager tool

- Monthly covenant monitoring and reporting

- Follow up with Business/ CA to ensure receipt of required audit financial statement for both customers and guarantors on a regular basis

Ad-hoc tasks

- Provide data requested for audit confirmation for Business Lines (Commodities Finance, Corporate Coverage HK, MNC and Supply Chain Management).

- Contribution to Regulatory/ IG audits

- Contribution to ongoing projects (process improvement, system deployment etc.)


Contributing Responsibilities

- Direct contribution to BNPP operational permanent control framework.

- Comply with regulatory requirements and internal guidelines.

- Participate to BCP.


Technical and Behavioral Competencies required


- Excellent command of MS Office (Word+ Excel+ PowerPoint)

- Planning & Organization skills (setup and follow schedules)

- Proficient in English. Good oral and written English communication skills with internal and external clients.




-       Work under pressure

-       Accurate and attention to details

-       Committed and Motivated by a strong sense of accountability and care about delivering.

-       Team player and Collaborative


-       Diploma or degree holder

-       Minimum 5 years of relevant working experience in a credit and legal documentation team


Primary Location: IN-MH-MumbaiJob Type: Standard / PermanentJob: OPERATION PROCESSINGEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 3 yearsSchedule: Full-time Behavioural competency: Ability to collaborate / Teamwork, Client focused, Communication skills - oral & writtenTransversal competency: Ability to understand, explain and support change, Ability to develop and leverage networks, Ability to develop and adapt a process