The bank for a changing world

We are looking for

IBA - Executive Secretary, ENRPE

Apply REF: CIB004814

Position Purpose

Performs standard and complex secretarial duties for the IBA ENRPE Hong Kong team.

 

Responsibilities

 

Handle all general secretarial duties, including:

  • Organize meetings / appointments and functions
  • Manage business travel logistics
  • Receive, handle and transfer of phone calls and messages within the department promptly and courteously. Visitor / telephone screening
  • Handling of internal / external correspondence as well as maintenance / filing of documents
  • Help to organize and coordinate on client events & invitations
  • Other ad hoc assignments

Other Responsibilities:

  • Support the update of client information for SB's portfolios
  • Prepare documents and presentation materials when necessary
  • Comply with regulatory requirements and internal guidelines
  • Direct contribution to the Bank's operational permanent control framework

Technical & Behavioral Competencies

  • Positive and pleasant attitude
  • Good team player
  • Open-minded and flexible
  • Discipline in follow through
  • Willing to go the extra miles to make achievements

Experience & Qualifications

  • Formal secretarial training
  • 5-8 years Secretarial or Team Assistant experience, preferably in banking & finance field or legal firm (fast pace environment)
  • Fluent in Cantonese, Mandarin and English, both verbal and written
  • Computer literacy (Word, Powerpoint, Excel)

Primary Location: HK-Hong Kong (HK)Job Type: Standard / PermanentJob: PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENTEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 5 years Behavioural competency: Ability to collaborate / Teamwork, Communication skills - oral & written, Attention to detail / rigorTransversal competency: Ability to manage / facilitate a meeting, seminar, committee, training…