The bank for a changing world

We are looking for

Facilities Trainee

Apply REF: FAC000109
About BNP Paribas:
BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 74 countries, with more than 192,000 employees, including more than 146,000 in Europe. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking& Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporate and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the leader in consumer lending. BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.

Business Overview:

The Hispanic Latin America region is a key market for BNP Paribas. While Brazil remains the largest economy in Latin America, other major countries in the region are also significant contributors for the business and for long standing relations with clients. For example, BNP Paribas has been uninterruptedly present in Colombia for more than 40 years.
 
BNP Paribas has a historical footprint in the Hispanic Latin America. The Bank has been in the region since 1914 and is now present in 5 countries with nearly 2000 employees between Corporate and Institutional Banking (CIB) and International Financial Services.
 
CIB in Hispanic Latin America has world-class teams of roughly 200 professionals spread among Colombia, Mexico, Chile, Peru and Argentina, thus ensuring an overall coverage of BNP Paribas’ client franchise in the region. All BNP Paribas’ business lines have operations in Hispanic Latin America and are structured in such a way as to provide their clients with the best combination of specialists according to sector, product or geographic region. In the context of growing globalization, they are able to accommodate their clients thanks to their powerful regional platforms:
  • In North America (essentially New York but also other hubs such as Houston and San Francisco) and Brazil (Sao Paulo) with a number of professionals covering Latin America.
  • In the whole of Europe with major hubs such as Paris, London, Frankfurt, Madrid, etc.
  • In Asia with a broad coverage of all major economies in the region.
 
In Colombia, BNP Paribas has presence through 5 entities representing the Group: the Rep. Office, the Corporación Financiera and a Trust company for the Corporate and Institutional Banking pole. As for International Financing Services, an insurance company (Cardif) and a Rep Office for Asset Management Services.  BNP Paribas is the European bank with the longest uninterrupted presence in the country.
 

Job Purpose:

 
Contribute to the fulfillment of the Facilities and Acquisitions area objectives, through the completion of the assigned duties and responsibilities.
 

Duties and Responsibilities

 

Perform expense control reports

  • Perform Monthly reports on cell phone consumption, transportation, shipping, restaurants and those required by the area.
     
Manage quotes for purchases, prepare purchase orders and tenders when required.
  • Request purchase quotations from established suppliers and / or new suppliers.
     
Activate cards for facilities access and Smart Card.
  • Assign authorization in the software, according to the indicated profile request.
     
Receive, control and dispatch the mail of control entities
  • Relate in the mail control chart according to the sequential.
  • Create GCI control for communications that require response.
  • Prepare Mail Report
     
Receive and manage the stationery supplies and companies warehouses (keep the inventory updated).
  • Control and update the Stationery and Warehouses inventory.
     
Archive the providers enrollment data along with their contracts.
  • Archive and organize physically and virtually the suppliers documents (Contracts, Enrollment Documents).
     
Monitoring of the required maintenance in physical facilities.
  • Carry out accompaniment to all maintenance performed on air conditioning, maintenance in general.
     
Support the activities of the different suppliers that work with the Bank, facilitating logistics for the offers presentation to employees, in accordance with the bank's policies and procedures.
  • Prepare logistics for authorized suppliers to present bids to officials within the facilities and / or through internal communications, if applicable.
     

Fixed Assets Inventory Update

  • Update and control the list of fixed assets, according to purchases and movements made by IT.
     

Procedures update

Keeping area procedures updated

Qualifications

Administration Degree   

English Level      

Excel, word, power point tools    

Analytical Ability   

Organizational skills      

Adaptability       

Client focus        

Ability to share / pass on knowledge      

Attention to detail / rigor  

Ability to deliver / Results driven   

Ability to understand, explain and support change

Ability to collaborate / Teamwork

Primary Location: CO-DC-BogotáJob Type: Fixed TermJob: PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENTExperience Level: BeginnerSchedule: Full-time Behavioural competency: Ability to collaborate / Teamwork, Attention to detail / rigor, Organizational skills, Ability to share / pass on knowledge, Ability to deliver / Results driven, Client focused, AdaptabilityTransversal competency: Analytical Ability, Ability to understand, explain and support change