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We are looking for

Experienced Funds Domiciliation Officer / Corporate Secretary – h/f (Fixed term contract – 12 months)

Apply REF: LUX021054

BNP Paribas Securities Services, a subsidiary of the BNP Paribas group, is one of Europe's leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

To support its current growth, BNP Paribas Securities Services is looking for : 

 

Experienced Funds Domiciliation Officer / Corporate Secretary – h/f

(Fixed term contract – 12 months)

BNP Paribas Securities Services in Luxembourg acts as Domiciliary Agent for approximatively 250 Luxembourg investment funds and/or companies and is looking for a new Domiciliation Officer / Company Secretary who will join a team of 15 persons based in Luxembourg.

Responsibilities:

  • Act as a Domiciliation Officer/Corporate Secretary on a designated portfolio of regulated investment funds

  • Work closely with the client, third parties and other teams to support smooth day-to-day management and governance

  • Coordinate and organize meetings of board of directors/managers of investment funds/companies:

  • prepare agenda items, board packs, follow up of action points

  • ensure timetables are set and followed, that board packs are prepared and issued in a timely manner

  • attend Board meetings and write corresponding minutes

  • Coordinate and organize general meetings of shareholders of investment funds: preparation of convening notices, proxy forms, collection of proxies and drafting of minutes of meetings

  • Coordinate the signing of documents relating to the day to day operations of companies including circular resolutions

  • Assist and/or coordinate specific events such as incorporation, launch of new sub-funds,  liquidations of sub-funds and or investment funds, restructurings

  • Liaise with the Luxembourg financial supervisor (the CSSF), notaries, lawyers and authorities

  • Accomplish formalities required under Luxembourg regulations in relation to the tasks performed

  • Handling of correspondence

  • Contribute to the onboarding of new clients


Your profile:

 

  • You have a sound understanding of the investment fund industry and regulatory requirements

  • A minimum of a two year experience in the regulated fund industry in Luxembourg is required

  • You are fluent in English (both written and spoken). German or Italian is an asset

  • You possess team spirit, you are well organized, rigorous and have excellent interpersonal and communication skills

  • You are a quick learner

  • You are dynamic and proactive

  • You have good computer skills (MS-Office suite) 

During the finalization of the recruitment process, the preselected candidate will be asked to provide us an extract from his/her criminal record dated less than 3 months (record N°3 for Luxembourg), according to the dispositions of the law from July 23 2016 concerning the criminal record.


Primary Location: LuxembourgJob Type: Fixed TermJob: LEGAL AND TAXEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 2 yearsSchedule: Full-time Behavioural competency: Ability to collaborate / Teamwork, Ability to share / pass on knowledge, AdaptabilityTransversal competency: Analytical Ability