Position Summary:

The Executive Assistant provides support to the NL Country Head/CEO and the COO for general office management, giving adequate consideration to BNP Paribas goals, policy, procedures and operations. The Executive Assistant acts as a buffer for abovementioned  senior management , representing them towards the bank as a whole and towards clients and bank connections, guarding their quality image. He/She manages their daily office needs and organizes their calendar and time use for maximum efficiency

  • Represents Country Head and Senior Managers towards the rest of the bank and the outside world in a professional manner. Hosts visitors and engages with high level peers at clients.
  • Responsible for assuring an efficient day-to-day work organization / performance of several Senior Managers. Organize meetings including a program of recurring bilaterals and committee meetings.  Process attendance records and administer expense claims.
  • Manages multiple calendars simultaneously on a non-conflict basis being decisive and exercising sound business judgment. Arranges schedules, appointments, travel itineraries well in advance. Instructs Office Management for travel arrangements and verifies arrangements booked. Prepares trip files and keeps business trips related documentation.
  • Answers and places telephone calls for the Management following BNP Paribas telephone excellence standards. Screens calls and visitors seeking appointments with the Management for legitimacy and relevance. Takes accurate messages, records, retrieves and relays accurate information. Reroutes information to appropriate staff. Responds to requests, internal as well as external, gives information to callers.
  • Ensures confidential treatment of all sensitive matters, documents and records handled by and/or   kept in the Management Office, following established security procedures.
  • Liaises and cross-references with Communications department so as to ensure that internal and external events are diarized well in advance and preparation by Country head happens timely.
  • Makes periodical management reports and presentations independently (PowerPoint) for use by senior management.
  • Acts as back-up of the other assistants and Office Management in case of shortage of staff and for a limited period.

BNP Paribas in the Netherlands

With over 1,200 employees, BNP Paribas is one of the largest international banks in the Netherlands. We are the largest European bank and have a wide range of high-quality financial products and services for both private and business customers. BNP Paribas has branches in 68 countries and is therefore strongly represented both internationally and regionally. We combine our global expertise with knowledge of the local market


The perfect candidate:

  • Completed a secretarial education (Schoevers, or similar)
  • Has 8+ years of experience as assistant to multiple senior managers in an international business environment.

Key Technical Skills / knowledge & general competencies that will help you in this role:

  • Be accurate
  • Have the highest level of integrity and very discrete
  • Speak languages: fluent in both Dutch and English and French would be a really nice plus
  • Be service-oriented: enable those around you
  • Have high energy levels and use it to self-start
  • Have problem solving skills
  • Good working knowledge of MS Word, MS Powerpoint, MS Excel and MS Outlook

Job related competencies

  • The ability to maintain a helicopter view of all tasks and cross-reference
  • The ability to multi-task and work under pressure
  • The ability to ensure information flow to co-workers
  • Be stress resilient: remain calm and service-oriented under pressure
  • Be representative and have excellent communication skills
  • Be flexible (also in work hours sometimes)
  • Project management skills
Primary Location
NL-NH-Amsterdam
Job Type
Standard / Permanent
Job
SECURITY OR FACILITIES MANAGEMENT
Schedule
Full-time
Reference
NL CIB 675


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As a member of our Procurement, Marketing or Human Resources teams, you will be making your own contribution to the smooth-running of the Group, its influence and brand. Our Support Functions cover a very broad range of specialist skills that provide an equally impressive range of opportunities!

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Why should I apply?

Basically, why would you want to join BNP Paribas over any other company?

BECAUSE YOU'RE THE KIND OF PERSON WHO WANTS...

  • What if we told you that working in our Group may not be quite what you think? BNP Paribas business lines and careers are constantly evolving to meet the expectations of our clients and society as a whole.

  • Feeling good about your job means bringing your whole self to work and being who you are. It’s also about having the resources you need to achieve a healthy work-life balance. Both of these are major commitments at BNP Paribas.

  • At BNP Paribas, developing your skills is as important to us as it is to you. And the skills you learn with us will help you through the rest of your working life.

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