The bank for a changing world

We are looking for

Energy & Commodity Processing Officer (Associate / Analyst)

Apply REF: ITO001025

In Asia Pacific, BNP Paribas is one of the best-positioned international financial institutions with an uninterrupted presence since 1860. Currently with over 17,000 employees* and a presence in 13 markets, BNP Paribas provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.
Worldwide, BNP Paribas has a presence in 73 markets with more than 196,000 employees. It has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. Asia Pacific is a key strategic region for BNP Paribas and it continues to develop its franchise in the region.

BNP Paribas offers you an exciting career in an international business environment that is fast-paced, diverse and focuses on creating high-value relationships with our clients. We offer competitive salary and benefits, as well as a working environment where you’re valued as part of the team.

* excluding partnerships

Position Purpose

This role sits within the Commodity Finance Operations department and is focus on ensuring that all trades pertaining to Commodity Finance are processed in a timely manner and that all processes adhered to the framework established.

Key Responsibilities

1. Customers Services for external and internal clients (i.e. Middle office/Front office /Management)
2. Processing of Commodity Trade Transactions
3. Processing of Documents Examination under documentary credit (included claims under standby and guarantee)
4. Processing of Loan financing
5. Processing of Settlements
6. Data entry processing for Ivision/ S.A.A. / ATLAS II systems
7. Processing Filenet Scanning and Workflow in Trade Workflow 2 system for BCP purpose
8. Filing & archiving of transactions files
9. Perform miscellaneous tasks
10. Special notation

1. Customers Services
• Contact customer to clarify unclear instructions, to discuss details of transactions or to follow up on documentation
• Contact / co-ordinate with TSO of the Middle Office for the Approval Process documentation ( i.e. Credit Utilization / Credit Utilization Variance / Offering Ticket)
• Contact / co-ordinate with TSO for Cash / Funds Movements and transactional collaterized deposits

2. Processing of Commodity Trade Transactions

Documentary Credits Operation

• Issuing and amending of documentary credits under the instructions of our client
• Advising of documentary credits issued and/or amended by the Issuing Bank in favour of our client
• Confirming of documentary credits on Open or Silent basis
• Transfer of documentary credits on Partial or Total basis
• Processing of assignment of proceeds to 3rd party
• Requesting the advising bank to confirm the authenticity of documentary credit not advised by us

Standby Credits Operations

• Issuing and amending of standby credits under the instructions of our client
• Advising of standby credits issued and/or amended by the Issuing Bank in favor of our client

Guarantees Operations

• Issuing and amending of Guarantees under the instructions of our client for bid/ performance/ general guarantee
• Issuing and amending of Counter-Guarantees under the instructions of our client
• Processing of intergroup guarantees (included Accreditif)
• Issuing Guarantee for purchase of risk taken on open account buyers
• Advising of Guarantees issued and/or amended by the Issuing Bank in favour of our client

Collections Operations

• Prepare Covering Schedule to enclose documents to client for Import Commodity trades
• Deliver documents against payment or acceptance
• Tracing for payment and/or acceptance
• Protesting for non-payment and/or non-acceptance
• Prepare Covering Schedule to enclose documents for dispatch to Collecting Bank / Drawee for Export Commodity trades
• Tracing for payment and/or acceptance
• Advising of Protesting for non-payment and/or non-acceptance to client

Shipping Guarantee & Letter of Indemnity

• Issue Shipping Guarantee (SG) against client’s indemnity for discharge of cargo by sea or air transportation or for change of destination
• Counter-signed Letter of Indemnity (LOI) for payment pursuant to oil trade
• Tracing for surrendering of Bill of Lading and/or documents for redemption of SG/ LOI
• Processing redemption of SG/ LOI
• Processing settlement of commission and fee

3. Processing of Documents Examination under documentary credit (included claims under standby or guarantee)
• Examination of documents or claims to determine compliant presentation
• Prepare Covering Schedule to enclose documents for dispatch to client and bank
• Collation of documents for structured transactions pursuant to Import and Export trades
• Notify client/ bank of compliant / discrepant presentation
• Applying best practices for discrepant presentation
• Processing of despatch for documents to banks
• Processing of claims sent to Issuing Banks for payment/ reimbursement

4. Processing of Loan financing
• Contact Treasury Operations for quoted Interest Rates
• Report Interest Rates to Treasury Operations for funded loans
• Disburse loan proceeds by Funds Transfer as per client’s instructions
• Prepare booking of the funded loan
• Prepare extension of funded loans
• Prepare pre-payment ( partial or full ) and/or settlement at maturity
• Advise Due Date of funded loans to client

5. Processing of Settlements
• Contact Paying bank on reimbursement/payment confirmation
• Contact Receiving bank of reimbursement/payment confirmation
• Report Currency Movements to FX Treasury Operations
• Report Funds Movements to Treasury Operations
• Contact FX Treasury Operations for quoted FX Rates
• Prepare settlement of Bills and/or Claims under L/C, Standby, Guarantees & etc
• Prepare settlement of Banking Charges
• Prepare SWIFT payment messages via SWIFT ALLIANCE, if necessary

6. Data entry processing for Ivision/S.A.A. /ATLAS II systems
• Processing data entry in Ivision for Commodity Trade transaction files to generate Liabilities/ Memo entries for Finance and Business accounting
• Processing of Commission, fees, interest and penalty fee
• Processing of Commission under Provision/ Retrocession
• Processing of MEPs messages in S.A.A. and in case of need, SWIFT messages outside Ivision system
• Input Batch Accounting entries in ATLAS II system when necessary

7. Processing of Filenet Scanning and Workflow
• Prepare documents and mandates for scanning
• Create front sheet in Filenet Web application
• Scanning the documents/ mandates and to index the relevant fields
• Process the workflow by routing the job from queue 10 to queue 20 for approval
• Add scanned documents in Documents Management, if relevant

8. Filing & archiving of transactions files
• Filing of live and historical records in CFOC
• Filing security documents in the fire-proof safe
• Perform packing of historical records in carton boxes and for sending to warehouse for archiving
• Prepare inventory list of all historical records sent to warehouse for archiving

9. Perform miscellaneous tasks
• Prepare advices and/or documents for dispatch by Local Mail or via Courier Service
• Perform DHL Courier manifest, tally parcels for dispatch after 6:00 pm and contact DHL representative for collection
• Photostatting of documents presented under L/C, Standby L/C, Guarantees for retention purpose
• Perform Compliance checks for the transactions and obtain clearance from Compliance Department, if required

10. Special notation
Besides the  main responsibility outlined above, the Officer  is also responsible for the following tasks:
• Perform cover duties when colleagues are on annual/ medical leave or business leave
• Provide assistance and help to clear workload of colleagues when needed
• Assist in counter duties when required

• Relevant trade finance experience

Specific Qualifications Required
• CDCS would be advantageous

Primary Location: SG-06-SingaporeJob Type: Standard / PermanentJob: OPERATION PROCESSINGEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 2 years Behavioural competency: Ability to collaborate / Teamwork, Ability to deliver / Results driven, AdaptabilityTransversal competency: Ability to develop and adapt a process , Analytical Ability