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Commercial Business Assistant

Last update 10.05.2024

The Role
As a Commercial Business Assistant, the role is to provide the support and assistance to the Head of Commercial and Head of Commercial Operations to ensure that the Commercial Business has the required administrative and reporting procedures, and operational efficiency.

This role will work with a wide group of stakeholders (senior executives, business and corporate) and provides an excellent opportunity to engage with key members of both client facing and central function teams to deliver and improve existing internal processes.

Responsibilities
•    Organising monthly Commercial Executive meetings (to include invites, slides, agenda)
•    Preparation and delivery of Commercial Weekly Newsletter, working closely with Marketing
•    Administration of Commercial Echonet (intranet) pages
•    Organisation of Quarterly Commercial Webinar (to include invites, speakers, slides)
•    Point of contact for news requests from external data providers/industry publications
•    Drive central communications to Commercial Administrators
•    Organise & delivery quarterly Commercial Administration Meetings (to include invites, any possible speakers, content & slides)
•    Support Health & Safety with ad-hoc projects
•    Prepare monthly update for Health & Safety Committee
•    Manage the quarterly internal FMP (audit) submission
•    Work closely with Compliance to organise mandatory annual trainings (non-My Development)
•    Assist with implementation of Internal Audit Recommendations
•    Create Purchase Orders for Commercial & Research, & where required for H&S & Facilities
•    Create New Supplier requests where required for Commercial business
•    Diary management for Head of Commercial Operations and preparing expense claim forms for the senior Commercial team
•    Covering for PA’s in other teams when required
•    Support new Commercial PA’s with training on systems & processes
•    Support Head of Commercial Operations & Head of Commercial with ad-hoc projects
•    Point of contact for wider commercial team for general queries
•    SPOC for Professional Services – provide KYC support
•    Maintain Commercial email lists, inboxes & data spreadsheets where applicable 
•    Go-between contact for Commercial business & other areas of the business (Residential, Rural, Central Functions)

Qualifications


•    Educated to GCSE level or equivalent as a minimum

Requirements
•    Previous experience in Property would be preferable
•    Must possess a composed manner in order to be able to work under pressure
•    Manage and prioritise workloads to meet deadlines
•    Awareness of Document Management Systems, CRM Databases and Microsoft Package and willingness to learn operational skills for these systems
•    Accuracy and attention to detail is key
•    Able to work in a team environment and under own initiative

We are proud to offer award-winning benefits to support and reward our employees:

  • Heath & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work 
  • Financial:  Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance,  interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice 

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

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Why should I apply?

Basically, why would you want to join BNP Paribas over any other company?

BECAUSE YOU'RE THE KIND OF PERSON WHO WANTS...

  • What if we told you that working in our Group isn’t quite what you might think? At BNP Paribas, we do a multitude of different jobs that are constantly evolving to meet the expectations of our clients and society as a whole. Whether through everyday tasks or major projects, doing one of our jobs means making a personal commitment to taking sustainable action.

  • Feeling good about your job means bringing your whole self to work and being who you are. It’s also about having the resources you need to achieve a healthy work-life balance. Both of these are major commitments at BNP Paribas.

  • At BNP Paribas, developing your skills is as important to us as it is to you. And the skills you learn with us will help you through the rest of your working life.

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