The bank for a changing world

We are looking for

Associate Level 1 - Reconciliation (Middle Office Operations)

Apply REF: MO 000856

Job Description - APAC


Note to Hiring Manager:

In support of BNP Paribas APAC's Diversity Commitment, Hiring Managers are to consider at least 1 Asia Pacific national, 1 male and 1 female candidate for the position to be filled.

Job Title:

ASSOCIATE LEVEL 1

Date:

01-JAN-2019

Department:

TSS

Location:

Chennai

Business Line / Function:

RECONCILIATION

Reports to:

(Direct)

Grade:

(if applicable)

(Functional)

AM / AM LEAD

Number of Direct Reports:

N/A

Directorship / Registration:

 

Position Purpose

  • Associate Level 1 will be managing the daily operations/workflow within the business group and helps the Line Manager in achieving the process deliverables.
  • Solid functional understanding of the business is recommended along with strong knowledge of products related to Settlement/Corporate Action/Trade Processing. Experience in working with Intellimatch/TLM will be an additional attributes. 
  • The candidate should have hands on experience in cash & securities reconciliation process.
  • All static and migrations should be managed with respect to reconciliation requirements.
  • Solid technical understanding of the business is expected, including strong knowledge of TLM/ SmartStream/ Intellimatch system.
  • Demonstrated commitment to continuous process improvement is a key driver and prior exposure to Lean and Six Sigma is welcome.
  • He/ She will be responsible for interacting with Line Managers and the clients of BNP Paribas Group and needs to provide high quality of service to the internal/ external clients.
  • He/ She should play a SME role for any complex/ technical issues arise in daily BAU in reconciliation and provide expert advice to other aligned business lines for which reconciliation is performed.
  • Regular interaction with the Team Lead/ Assistant Manager of BAU reconciliation for improving the quality of reconciliation produced to business.
  • He/ She should be able to articulate well and communicate well across all levels in the organization.
  • Ensure all the transactions are performed within the agreed timelines without errors and mistakes.
  • Maintain Communication Channels with internal peer groups and business teams.
  • Ensure to get cross trained within process and transfer the Knowledge transfer between the team and processes is happening on periodic basis.
  • Participate in Brain Storming Sessions and share the best practices and ideas with the peer groups and team members.
  • Ensure to be updated with the procedure document and User Guides. Evaluate and update documented procedures to ensure they are complete, accurate and current.
  • Escalate unresolved open items to the Team lead / Assistant Manager.
  • Understand the business structure within BNP, along with the process.

Responsibilities

Direct Responsibilities

 

Primary Responsibilities

  • Handling the reconciliation process and related activities for Clearing and Custody Services/ Investment Fund Services/ Middle Office Position business respectively.
  • Identifying missing balance, trail balance, proof difference and resolving all variances to reach resolution in a timely manner.
  • Performing a range of daily, weekly, monthly & quarterly reconciliations across all the business lines.
  • Performing a range of daily, weekly, monthly & yearly controls to ensure feeds & related net transactions are in place
  • Providing user training as required, improving the understanding of the control aspects of Intellimatch/ TLM within the business.
  • Investigating any open breaks and work with business team and any external parties for resolution.
  • Identifying the reconciliation deviation/ backlogs in terms of process and having the discussion with BAU Manager to execute the correction process via BAU team.
  • Assist with various ad-hoc projects and new initiatives within the team.
  • Escalate unresolved open items to the Team lead / Assistant Manager.
  • Preparing the maintenance & control reporting to senior management and audit.
  • Should gain knowledge in various Swift Message Types, especially MT940/950 and MT535/536 and ensure to understand the details available in these messages.
  • Analyzing the details/ references received in MT940/950 and MT535/536 and liaise with correspondent banks and Sub custodians in order to improve auto matching in Intellimatch/ TLM.
  • Provide on the job training for new recruits, updating job procedures from time to time and collating information on the status and progress of tasks to the onshore location.
  • Track and maintain all the issues arising in the process and adhere to proper escalation matrix for resolution.
  • Ensure all the process changes are discussed with team and tracked in the tracker appropriately.
  • Identify the possibilities and create various rules to increase the percentage for the automatic matching process in Intellimatch/ TLM.
  • Responsible for the internal integrity of the automated reconciliation via Intellimatch/ TLM.
  • Maintaining the static data in Intellimatch/ TLM databases including new accounts set-ups, department setup, matching rules, and other static data.
  • Liaising with other departments to ensure aged breaks are properly commented with the current status and resolved in timely manner.
  • Handling all types of rejects batches and formatting the files as per the requirement of Intellimatch/ TLM. Manual import of files via Recollector
  • Defining references in the lookup table to automate assignments and avoid discrepancies in Intellimatch/ TLM.
  • Liaising with IT for any discrepancies or changes in the flat files received for import.
  • Building strong control mechanism for reconciliation unit in consultation with manager which should result in mitigating the risk.
  • Maintain Communication Channels with internal peer groups, within GSO & ISPL and with spoke locations.
  • Participate in Brain Storming Sessions and share the best practices and ideas with the peer groups and team members.

 

Primary Working Relationships

  • The Candidate will report to the Process Lead/Assistant Manager of the process.
  • Actively participate in all huddles and internal meetings.
  • The position interacts with other Process Associates, Mid Office Staff, Relationship Managers and Clients.
  • The position interacts with International Team Members of BNP Group.

 

Contributing Responsibilities

·         Working together with Lisbon, Mumbai & Chennai to achieve the vision of SSC.

·         Work closely with stakeholders to mutually enrich the quality of process and to encourage collaborative efforts in achieving client satisfaction.

Technical & Behavioral Competencies

-  College Degree, preferably a Master’s degree in Commerce or MBA (Finance)

  • Strong verbal and written English skills required.  Ability to converse clearly with internal and external staff.
  • Minimum 2 years of experience in reconciliation background in investment banking domain and/or prior related industry for an Associate Level 1.
  • Mandatory hands on experience of reconciliations applications like Intellimatch, TLM and SSR (Minimum of 1 yr)

-  Strong analytical skills, detail orientation, service commitment, and solid organizational and interpersonal skills.

-  Ability to work independently, as well as in a team environment, prioritizes multiple tasks, and meets strict deadlines.

-  Proficient in Microsoft Office Applications and strong MS-Word & Excel skills required.

-  To be based in Chennai and prepared to travel if required.

-  Must be prepared to work in any shift supporting business Requirements.

-  Identify Operational Risk Areas within the Client Business Revenue Process.

-  Supervise, Monitor, Control and Co-ordinate all activities in the department.

Client Focus & Adaptability:

 

Client Focus:

  • Be pro-active in developing customer relations by understanding and responding to customer needs.
  • Strive continually for customer satisfaction and focus on Client Delight.
  • Commit/Promise only what can be delivered by keeping Bank’s interest in mind.
  • Try to identify the real needs of the customer, including those not necessarily stated.
  • Advise/Educate the client’s staff on formulation of data which suits to BNP Applications.

Adaptability:

 

  • Always look for ways to improve services and processes
  • Be able to adapt to different markets and different clients evolution

Integrity, trust & fairness  

  • Acts with integrity in all interactions with colleagues, team members and clients. 
  • Promises only what can be delivered, managing expectations and honors commitments, and, has committed to ethical practices in all interactions and relationships. 
  • Treats others fairly, showing respect and courtesy. 
  • Builds trust by responding openly, genuinely and consistently to others.

Specific Qualifications (if required)

        

Skills Referential    

Behavioural Skills: (Please select up to 4 skills)

Communication skills - oral & written

Adaptability

Active listening

Organizational skills

Transversal Skills: (Please select up to 5 skills)

Choose an item.

Choose an item.

Choose an item.

Choose an item.

Choose an item.

Education Level:

Bachelor Degree or equivalent

Experience Level

At least 2 years

Other/Specific Qualifications (if required)

 



Job Description - APAC


Note to Hiring Manager:

In support of BNP Paribas APAC's Diversity Commitment, Hiring Managers are to consider at least 1 Asia Pacific national, 1 male and 1 female candidate for the position to be filled.

Job Title:

ASSOCIATE LEVEL 1

Date:

01-JAN-2019

Department:

TSS

Location:

Chennai

Business Line / Function:

RECONCILIATION

Reports to:

(Direct)

Grade:

(if applicable)

(Functional)

AM / AM LEAD

Number of Direct Reports:

N/A

Directorship / Registration:

 

Position Purpose

  • Associate Level 1 will be managing the daily operations/workflow within the business group and helps the Line Manager in achieving the process deliverables.
  • Solid functional understanding of the business is recommended along with strong knowledge of products related to Settlement/Corporate Action/Trade Processing. Experience in working with Intellimatch/TLM will be an additional attributes. 
  • The candidate should have hands on experience in cash & securities reconciliation process.
  • All static and migrations should be managed with respect to reconciliation requirements.
  • Solid technical understanding of the business is expected, including strong knowledge of TLM/ SmartStream/ Intellimatch system.
  • Demonstrated commitment to continuous process improvement is a key driver and prior exposure to Lean and Six Sigma is welcome.
  • He/ She will be responsible for interacting with Line Managers and the clients of BNP Paribas Group and needs to provide high quality of service to the internal/ external clients.
  • He/ She should play a SME role for any complex/ technical issues arise in daily BAU in reconciliation and provide expert advice to other aligned business lines for which reconciliation is performed.
  • Regular interaction with the Team Lead/ Assistant Manager of BAU reconciliation for improving the quality of reconciliation produced to business.
  • He/ She should be able to articulate well and communicate well across all levels in the organization.
  • Ensure all the transactions are performed within the agreed timelines without errors and mistakes.
  • Maintain Communication Channels with internal peer groups and business teams.
  • Ensure to get cross trained within process and transfer the Knowledge transfer between the team and processes is happening on periodic basis.
  • Participate in Brain Storming Sessions and share the best practices and ideas with the peer groups and team members.
  • Ensure to be updated with the procedure document and User Guides. Evaluate and update documented procedures to ensure they are complete, accurate and current.
  • Escalate unresolved open items to the Team lead / Assistant Manager.
  • Understand the business structure within BNP, along with the process.

Responsibilities

Direct Responsibilities

 

Primary Responsibilities

  • Handling the reconciliation process and related activities for Clearing and Custody Services/ Investment Fund Services/ Middle Office Position business respectively.
  • Identifying missing balance, trail balance, proof difference and resolving all variances to reach resolution in a timely manner.
  • Performing a range of daily, weekly, monthly & quarterly reconciliations across all the business lines.
  • Performing a range of daily, weekly, monthly & yearly controls to ensure feeds & related net transactions are in place
  • Providing user training as required, improving the understanding of the control aspects of Intellimatch/ TLM within the business.
  • Investigating any open breaks and work with business team and any external parties for resolution.
  • Identifying the reconciliation deviation/ backlogs in terms of process and having the discussion with BAU Manager to execute the correction process via BAU team.
  • Assist with various ad-hoc projects and new initiatives within the team.
  • Escalate unresolved open items to the Team lead / Assistant Manager.
  • Preparing the maintenance & control reporting to senior management and audit.
  • Should gain knowledge in various Swift Message Types, especially MT940/950 and MT535/536 and ensure to understand the details available in these messages.
  • Analyzing the details/ references received in MT940/950 and MT535/536 and liaise with correspondent banks and Sub custodians in order to improve auto matching in Intellimatch/ TLM.
  • Provide on the job training for new recruits, updating job procedures from time to time and collating information on the status and progress of tasks to the onshore location.
  • Track and maintain all the issues arising in the process and adhere to proper escalation matrix for resolution.
  • Ensure all the process changes are discussed with team and tracked in the tracker appropriately.
  • Identify the possibilities and create various rules to increase the percentage for the automatic matching process in Intellimatch/ TLM.
  • Responsible for the internal integrity of the automated reconciliation via Intellimatch/ TLM.
  • Maintaining the static data in Intellimatch/ TLM databases including new accounts set-ups, department setup, matching rules, and other static data.
  • Liaising with other departments to ensure aged breaks are properly commented with the current status and resolved in timely manner.
  • Handling all types of rejects batches and formatting the files as per the requirement of Intellimatch/ TLM. Manual import of files via Recollector
  • Defining references in the lookup table to automate assignments and avoid discrepancies in Intellimatch/ TLM.
  • Liaising with IT for any discrepancies or changes in the flat files received for import.
  • Building strong control mechanism for reconciliation unit in consultation with manager which should result in mitigating the risk.
  • Maintain Communication Channels with internal peer groups, within GSO & ISPL and with spoke locations.
  • Participate in Brain Storming Sessions and share the best practices and ideas with the peer groups and team members.

 

Primary Working Relationships

  • The Candidate will report to the Process Lead/Assistant Manager of the process.
  • Actively participate in all huddles and internal meetings.
  • The position interacts with other Process Associates, Mid Office Staff, Relationship Managers and Clients.
  • The position interacts with International Team Members of BNP Group.

 

Contributing Responsibilities

·         Working together with Lisbon, Mumbai & Chennai to achieve the vision of SSC.

·         Work closely with stakeholders to mutually enrich the quality of process and to encourage collaborative efforts in achieving client satisfaction.

Technical & Behavioral Competencies

-  College Degree, preferably a Master’s degree in Commerce or MBA (Finance)

  • Strong verbal and written English skills required.  Ability to converse clearly with internal and external staff.
  • Minimum 2 years of experience in reconciliation background in investment banking domain and/or prior related industry for an Associate Level 1.
  • Mandatory hands on experience of reconciliations applications like Intellimatch, TLM and SSR (Minimum of 1 yr)

-  Strong analytical skills, detail orientation, service commitment, and solid organizational and interpersonal skills.

-  Ability to work independently, as well as in a team environment, prioritizes multiple tasks, and meets strict deadlines.

-  Proficient in Microsoft Office Applications and strong MS-Word & Excel skills required.

-  To be based in Chennai and prepared to travel if required.

-  Must be prepared to work in any shift supporting business Requirements.

-  Identify Operational Risk Areas within the Client Business Revenue Process.

-  Supervise, Monitor, Control and Co-ordinate all activities in the department.

Client Focus & Adaptability:

 

Client Focus:

  • Be pro-active in developing customer relations by understanding and responding to customer needs.
  • Strive continually for customer satisfaction and focus on Client Delight.
  • Commit/Promise only what can be delivered by keeping Bank’s interest in mind.
  • Try to identify the real needs of the customer, including those not necessarily stated.
  • Advise/Educate the client’s staff on formulation of data which suits to BNP Applications.

Adaptability:

 

  • Always look for ways to improve services and processes
  • Be able to adapt to different markets and different clients evolution

Integrity, trust & fairness  

  • Acts with integrity in all interactions with colleagues, team members and clients. 
  • Promises only what can be delivered, managing expectations and honors commitments, and, has committed to ethical practices in all interactions and relationships. 
  • Treats others fairly, showing respect and courtesy. 
  • Builds trust by responding openly, genuinely and consistently to others.

Specific Qualifications (if required)

        

Skills Referential    

Behavioural Skills: (Please select up to 4 skills)

Communication skills - oral & written

Adaptability

Active listening

Organizational skills

Transversal Skills: (Please select up to 5 skills)

Choose an item.

Choose an item.

Choose an item.

Choose an item.

Choose an item.

Education Level:

Bachelor Degree or equivalent

Experience Level

At least 2 years

Other/Specific Qualifications (if required)

 


Primary Location: IN-TN-ChennaiJob Type: Standard / PermanentJob: OPERATION PROCESSINGEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 2 yearsSchedule: Full-time Behavioural competency: Ability to collaborate / TeamworkTransversal competency: Ability to manage a project