The bank for a changing world

We are looking for

Assistant Vice President – Legal Spend Coordinator

Apply REF: LEG000308

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 74 countries, with more than 192,000 employees, including more than 146,000 in Europe. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the leader in consumer lending. BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.

Business Overview:

The mission of the CIB Legal NA is to provide comprehensive, effective and efficient legal support to the CIB businesses. In this capacity, in matters concerning US or Canadian law or regulation, we’re responsible for provision of legal advice to our clients, preparation and review of legal documentation, management of litigation and major law enforcement or regulatory investigations, and selection, supervision and control of outside counsel.


Finance & Process support, including but not limited to:

  • Legal spend management
    • Responsible for analyzing, tracking and reporting outside counsel spend
    • Monitor application of referral to outside counsel’s procedures to ensure accurate reporting metrics
  • Provide high quality support for finance team including: maintaining logs of legal and allocation activities, headcount, expenses, assist with the preparation of comprehensive monthly financial reports on operating budget
  • Legal accruals management
    • Responsible for establishing and maintaining a robust set of standard accruals procedures to ensure information is collected and viewed in a manner that ensures completeness; work closely with internal and external teams to improve accuracy with estimates for legal fees; monitor quality of data
  • Work closely with relevant parties on third party risk management for on-boarding of all new vendors, to the extent necessary
    • Complete initial questionnaire due diligence as required by vendor management system
    • Responsible for coordinating responses received and ensuring timely updates are uploaded and escalated
    • Work closely with vendor on remedial action plan

Responsibilities Cont’d:

  • Manage ad-hoc projects linked to department strategic priorities

Minimum Required Qualifications:

  • Bachelor’s Degree
  • Strong Technical Skills, typically 5+ years:
    • Advanced Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook….)

Preferred Qualifications:

  • MBA a plus
  • 4 + years of law firm or in-house legal and operations management support experience
  • Knowledge of basic financial terms, concepts and accounting principles
  • Excellent:
    • Oral and written communication skills
    • Analytical skills
    • Organization skills
    • Interpersonal skills
    • Judgment
  • Ability to prioritize workload, sense of urgency and attention to detail (time management)
  • Work well in a fast paced environment, and adapt to changing demands
  • Work across the organization as required and maintain high standards of professionalism in all dealings with team members and internal/external clients

FINRA Registrations Required:

  • Not Applicable

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.


Primary Location: US-NY-New YorkJob Type: Standard / PermanentJob: MISCELLANEOUSEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 5 yearsSchedule: Full-time Behavioural competency: Ability to collaborate / TeamworkTransversal competency: Ability to understand, explain and support change