ROLE DESCRIPTION AND PURPOSE

This role would assist AM MY/NM colleagues on meetings arrangement, travel arrangement, office administrative & etc. including supporting MY senior management on board meetings,

KEY RESPONSIBILITIES

  • General / Office Management
    • Provide general office administration such as managing office supply and office equipment maintenance.
    • Arrange staff business travel with authorized travel agency in accordance to the Company travel policy.
    • Prepare staff expense claims in accordance to the Company travel & entertainment policy.
    • Coordinate governance committee meetings (e.g. meetings arrangements for Board of Directors, Compliance & Risk Management Committees, Sales& Marketing, Investment Committees and etc.).
  • CEO & Senior Management Support
    • Prepare quarterly board packs and management reporting by coordinating inputs with respective departments, and ensure the accuracy of all information reported prior to the submission.
    • Coordinate meeting schedule setup for quarterly Board meetings, Investment Committee Meetings and/or any other internal or external management meetings including management of foreign counterpart.
    • Prepare and circulate meeting minutes and follow through on outstanding matters.
  • Sales & Business Support
    • Support sales team by coordinating and preparing marketing materials/presentations.
    • Coordinate responses from respective parties globally for request of information.
    • Provide support to client events such as preparing event venue and liaising with vendors to ensure smooth organization.

KEY INTERNAL / EXTERNAL RELATIONSHIPS

  • Internal: Respective department within BNPP AM and BNPP globally.
  • External: External Client, Suppliers, Company Secretary, agencies etc.

ROLE REQUIREMENTS

ESSENTIAL QUALIFICATIONS & EXPERIENCE

  • University graduate preferably in business studies.
  • A good understanding of investment and the financial industry or having interest in investment and financial industry.
  • Strong analytical skills.
  • Strong written skills in English and Bahasa Malaysia. Mandarin will be a plus.
  • Fluent in the use of Microsoft Office, especially in PowerPoint and Excel.
Primary Location
MY-14-Kuala Lumpur
Job Type
Standard / Permanent
Job
SECURITY OR FACILITIES MANAGEMENT
Education Level
Bachelor Degree or equivalent (>= 3 years)
Experience Level
Beginner
Schedule
Full-time
Reference
CG 000087


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