Back to offers list
We are looking for

Asset Management - Global Client Group - Admin & Business Support

Sorry, this position is already filled
Last update 17.06.2024

ROLE DESCRIPTION AND PURPOSE                                                                

This role is to ensure that the office administration, secretarial & other support requirement of the Singapore office are handled in as and efficient manner.     

KEY RESPONSIBILITY

  1. Business and Secretarial support to the CEO (60%). This would involve the following as an example:
    • Assist to manage the business agenda of the CEO both internally and externally
    • Support on the preparation of Management & Board presentations
    • Handle all admin matters of the CEO such as travel bookings, claims etc.
    • Maintain ARMOR and Compliance Register
    • All other projects and ad hoc projects as assigned
  2. COO Office Support (20%) 
    • Business Continuity Planning
      • Drive the Fire drills, BCP activation by liaising with the Territory team
      • Coordinate with teams to prepare and update documents pertaining to BIA, regional BCP requirements etc.
    • Outsourcing
      • Prepare and update the Outsourcing register
      • Liaise with various group entities to obtain documentation for annual due diligence
    • Procurement
      • Assist to prepare the Procurement dashboard
  3. Singapore Office Support (10%)
    • Provide admin support to Heads of Dept of the Singapore office such as supporting their on travel bookings, business meeting arrangement etc.
    • Support sales and marketing team on business agenda, as example:
      • Assist to coordinate catering or requisition for food meeting
      • Booking for venues for events or client meetings
  4. Facilities & Office Administration (10%)
    • Ensuring our office assets such as printer, coffee machine etc are serviced on time
    • Requisite office supplies and ensure office supplies are optimum
    • Point of contact for IT and Facilities on IT / Admin matters including leaver and joiner
    • Facilities management including office premise matters including aircon, lighting etc.
    • Requisition access card, corporate cards, telephone etc.

KEY INTERNAL/ EXTERNAL RELATIONSHIPS

Internal: BNPP AM SG, BNPP SG, BNPP AM Asia and BNPP AM France

External: Suppliers for office admin, IT, Legal, procurement, secretarial matters etc.


ESSENTIAL QUALIFICATIONS & EXPERIENCE

  • Minimum GCE "O" level of qualification
  • Minimum 5 years of experience covering Office Management and secretarial support to senior leadership    

Discover the different professions within BNP Paribas: Support Functions

As a member of our Procurement, Marketing or Human Resources teams, you will be making your own contribution to the smooth-running of the Group, its influence and brand. Our Support Functions cover a very broad range of specialist skills that provide an equally impressive range of opportunities!

Find out more

Why should I apply?

Basically, why would you want to join BNP Paribas over any other company?

BECAUSE YOU'RE THE KIND OF PERSON WHO WANTS...

  • What if we told you that working in our Group isn’t quite what you might think? At BNP Paribas, we do a multitude of different jobs that are constantly evolving to meet the expectations of our clients and society as a whole. Whether through everyday tasks or major projects, doing one of our jobs means making a personal commitment to taking sustainable action.

  • Feeling good about your job means bringing your whole self to work and being who you are. It’s also about having the resources you need to achieve a healthy work-life balance. Both of these are major commitments at BNP Paribas.

  • At BNP Paribas, developing your skills is as important to us as it is to you. And the skills you learn with us will help you through the rest of your working life.

Find out more