The bank for a changing world

We are looking for

Administrator

Apply REF: NCL020

The role

Provision of a full administration service to a team of surveyors within the Letting & Sales business line 

Key Deliverables

·     Typing letters and correspondence inclusive of reports

·     Meeting and greeting clients

·     Arranging lunch meetings for the relevant fee earners

·     Diary Management of the department

·     Preparation of PowerPoint presentations and tender documentation in conjunction with the  relevant Job Director(s)

·     Management of travel arrangements for the team(s)

·     Meeting co-ordination and minute taking as required

·     Creation of files and filing

·     Frequent use of in-house computer systems: opening files, updating fee productions,    updating contacts

·     Complete KYC procedure and adhere to company policy

·     Awareness of social media for marketing and promotion

·     Prepare complex reports, tenders and presentations             

Financials

·     May have budget and cost control responsibilities

·     Has an awareness of wider team or department budget

Clients and Business Development

·     Proactive in building relationships with internal clients and responsive and helpful to external  clients

·     Functional or specialist competence with relevant understanding of business/ departmental context

·     Completes own work under minimal supervision/guidance

·     Can deal with novel or difficult situations within context of own function or specialism


People

·     Active team player

·     May manage a small team of administrative employees

·     Shares expertise with colleagues

·     Proactively communicates to colleagues and others


Systems and Process

·     Manages, co-ordinates, implements and develops a range of important activities, processes, functions or relationships

·     Makes some decisions within field of expertise

·     Is conscious of process and takes steps to protect interests of BNP Paribas Real Estate

·     May contribute to BNP Paribas Real Estate projects

Essential qualifications

·     GCSE level education or equivalent

Desirable

·     Recognised secretarial qualification

 

Essential experience

·     Demonstrable record of administrative experience within a busy, demanding commercial environment

·     Touch-typing to 60wpm (minimum)

·     Proficient in the use of MS Word, PowerPoint and Excel

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.

Primary Location: GB-ENG-Newcastle upon TyneJob Type: Standard / PermanentJob: FINANCIAL AND TECHNICAL EXPERTISEEducation Level: Other Degrees / Certifications / Vocational, Technical or Professional QualificationsSchedule: Full-time Behavioural competency: Attention to detail / rigorTransversal competency: Ability to develop and adapt a process