We are looking for

Administration Services Assistant - French Speaker

Apply REF: 2111TSS9077

About the job

BNP Paribas Smart Office is a Shared Service Centre composed of teams who are dedicated to Corporate Travel and Administration support services, to staff members throughout Europe. Client relations are at the cornerstone of group´s strategy, with the primary aim of developing long-term relationships and helping clients to make the best use of their time by dealing with their administrative tasks.

Your Main Activities Are

To assist executives, senior managers and teams based in Paris, London and Portugal in achieving their strategic objectives by helping with administrative tasks. Working in a fast-paced environment by coming up with innovating solutions that offer a smarter way forward, and always operating with a sense of urgency and discipline.

  • Giving full administrative and secretarial support to managers based locally and/ or onshore
  • Managing daily agenda, organizing meetings and booking meeting rooms
  • Booking video-conference meetings and/ or conference call numbers
  • Managing travel arrangements (booking flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy
  • Organizing invoices and processing expense claims
  • Providing co-ordination and support for other Smart Office Assistants, including covering for absences/sicknesses
  • Administrative support related to on-boarding processes, accesses management, IT requests and others
  • Others: visa arrangements, business cards demands, assisting with T&E reporting, document editing, events organization, catering ordering, amongst other ad-hoc requests

Profile and Skills to Success

  • Required level of education: Bachelor Degree
  • Be fluent in English and French
  • To have previous administrative experience is a plus
  • Be well-organized, be able to multi-task and be proactive
  • Be client-oriented with strong work ethic
  • Be precise and rigorous with excellent attention to detail
  • Have strong team spirit
  • Have the ability to multi-task and adapt to changing priorities in a fast paced and dynamic environment
  • Have the ability to cope with pressure and short deadlines
  • Display strong organizational skills
  • Be diligent, display dedication and prioritize problems by considering the impact on the business
  • Be able to identify quick-wins
  • Be discrete and respect confidentiality when required on sensitive matters
  • Be resilient, stay calm and positive, be able to stay comfortable when faced with conflict
  • Have good communication skills (active listener and clear communicator)
  • At least one year experience in a similar position is a strong plus
  • Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint)

Why joining BNP Paribas?

· Leading banking institution

BNP Paribas is a leader in the Eurozone, and a prominent international banking institution with strong roots in Europe's banking history. It has a presence in 72 countries, with around 200 000 Employees – including more than 150 000 in Europe.

 · Our presence in Portugal Present in Portugal

Since 1985, BNP Paribas was one of the first foreign banks to operate in the country. Today, the Group has around 6.500 employees across several entities operating directly in the territory, offering a wide range of integrated financial solutions to support its clients and their businesses.

· International reach

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions: Domestic Markets and International Financial Services for retail banking and specialised financial services, and Corporate & Institutional Banking for corporate and institutional clients.

In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.

· Diversity and Inclusion commitment

BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

To find out more on why you should join BNP Paribas visit https://bnpp.lk/why-BNP-Paribas-Portugal 

* Please note that only applications submitted in English will be considered.

* In case you are selected for this role, further documentation will be requested to support your hiring process.

Primary Location: PT-13-PortoJob Type: Standard / PermanentJob: PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENTEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 1 yearSchedule: Full-time Reference: 2111TSS9077