The bank for a changing world

We are looking for

Senior Accounts Payable Coordinator

Apply REF: FIN-041119-001-IK


At BNP Paribas Canada, it is our employees which make the difference... Our 75 nationalities are part of our diversity!


Do you like challenges, a structured framework, the prospect of optimizing and innovating? You are known for your originality and want a certain freedom to think while sharing your knowledge and ideas?



... Come help us contribute to the growth of our Canadian platform!



You will benefit amongst other things from:


  • Access to social volunteer and recreational programs, via our many Employee Resource Groups (ERGs)

  • Opportunities for career development through active internal mobility and our innovative training program: Canada Academy

  • A brand new workspace, flexible, comfortable and easily adaptable to your needs: remote work opportunities, standing desks, innovation lab., open meeting rooms and spaces


 


 


About the Department


Accounts Payable department is in Regional North America platform located in Montreal, under the supervision of the Head of department. Our main internal clients are located in New York and in Canada.
Most of the production task is done by team in Mumbai and Accounts Payable team in Montreal does controlling, monitoring and coordination with various departments.


 

 

SUMMARY OF THE ROLE



  • The AP Analyst is responsible for the day-to-day operations, vendor invoice payments and expense claim reimbursements. He/she responds for controls related to vendor master file maintenance and vendor review within OFAC lists.

  • The analyst is the main contact for Canada operations including specific invoice processes, tax related matters and Swift payment details. He/she collets information and prepare reporting for AP US unclaimed property process.


  • He/she offer user support for Basware and Concur and assist manager in various AP automation projects.

  • He/she should act as deputy to manager in all BAU and project tasks.


 

 

MAIN RESPONSIBILITIES



  • Ensure timely payment of invoices to avoid late fees, coordinate with all involved teams urgent processes.

  • Printing and reconciling check along with OFAC filtration. Arranging proper documentation for Wire payments.

  • Document, create and review ISPL AP / NAR AP procedures related to vendor creation / maintenance, invoice process, T&E reimbursement and maintain procedures up to date, log and document controls.

  • Coordinate with ISPL AP, NA Travel for any urgent vendor / employee payments or blocking / unblocking.

  • Complete and review AP abandoned property records in compliance with Abandoned Property Reporting procedure. Review AP outstanding payable monthly report, aging and support documentation and submit in Beacon.

  • Should complete the review 1099/1042 tax reporting with help of ISPL Team by adhering to timelines given by Tax Team.

  • Provide all necessary support to internal and external auditors during audit.



KEY SKILLS AND QUALIFICATIONS


  • Bachelor’s Degree from a reputable university.

  • Working knowledge and understanding of accounting principles, experience in Accounts Payable team for more than 6 years. Effective analytical, organizational, and problem-solving skills

  • US tax experience acquired during working experience or education : IRS tax forms collection (W9, W8),1099/1042 filing experience and US unclaimed property

  • Experience with SAP system is desirable and/or ERP standard AP systems (Basware, Concur, swift,….)

  • Knowledge of Connexis or cash payment tool along with excel skills (including pivot tables and most common Excel functions)

  • Autonomous and capability to work in a diverse team in a context of strict deadline and in an international environment. Ability to learn new systems and products quickly.

  • Strong communication skills, both written and verbal, and fluent in French and in English.

  • Commitment, rigorous in his job and flexible in order to commit deadlines.

  • Self-starter and team player, able to work independently and collaboratively with various teams in an international environment.

  • Able to optimize Accounts Payable processes.


 


 


 



 


 


About BNP Paribas


With more than 200,000 employees in 72 countries, the Group serves nearly 32 million individual customers and 850,000 professionals, entrepreneurs, SMEs and large companies. BNP Paribas is a leading bank in the euro zone and a leading international banking player.


Did you know? In 2019, BNP Paribas named World’s Best Bank for Corporate Responsibility 2019



About BNP Paribas in Canada


With more than 900 employees, BNP Paribas Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry.


A recruitment policy that promotes equality and diversity:


BNP Paribas is an equal opportunity employer. BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, and other protected status (Employment Equity Act).


Part of BNP Paribas dedication to diversity, multiculturalism and inclusion is clearly reflected on how we believe and live diversity and inclusion all together. As such, one of BNP Paribas’ initiatives is hosting Employee Resource Groups (ERGs) which are focused on equality of gender, sexual orientation and learning from other cultures. 


We can assist with access to job offers for people with disabilities who may be unable to use our career site - please contact us by email canada_recrutement [at] ca.bnpparibas (dot) com  or by phone on 514-285-6000



Want to know more about the BNP Paribas Group?


https://group.bnpparibas/en/group


** Only selected applications that meet the requirements of the role will be contacted **



TRAINING AND OCCUPATIONAL EXPERIENCE

• Bachelor’s Degree from a reputable university 
• Working knowledge and understanding of accounting principles,
• Getting an experience in Accounts Payable team for more than 6 years
• US tax experience acquired during working experience or education : IRS tax forms collection (W9, W8),1099/1042 filing experience and US unclaimed property
• Experience with SAP system is desirable and/or ERP standard AP systems (Basware, Concur, swift,….) 

ESSENTIAL SPECIFIC REQUIREMENTS

• Bilingual : English and French

• Knowledge of Connexis or cash payment tool
• Excel skills (including pivot tables and most common Excel functions)
• Effective analytical, organizational, and problem-solving skills 

SKILLS AND BEHAVIOURS
• Autonomous and capability to work in a diverse team in a context of strict deadline and in an international environment
• Ability to learn new systems and products quickly
• Strong communication skills, both written and verbal, and fluent in French and in English
• Commitment, rigorous in his job and flexible in order to commit deadlines
• Self-starter and team player, able to work independently and collaboratively with various teams in an international environment
• Able to optimize processes

A recruitment policy that promotes equity and diversity:

Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

We pride ourselves in applying non-discrimination rules to all our recruitments.

We will only contact the candidates selected who meet the job requirements in terms of training and experience.

About BNP Paribas

BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 73 countries, with more than 195,000 employees, including more than 148,000 in Europe. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realise their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the leader in consumer lending. BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.

About BNP Paribas in Canada

In Canada, BNP Paribas is one of the dominant foreign banks in the country and is committed to building its platform even further. Since becoming the operational hub for the Group’s activities in North America in 2013, it has grown significantly to reach more than 700 employees and is expected to continue growing in the coming years. With the continued development of technology and financial fields, BNP Paribas Canada continues to attract experts with diverse backgrounds as well as young and ambitious talent from across the globe. With the international mobility and capacity that very few companies can offer, BNP Paribas prides itself in providing a superior foundation for building a professional career - a place for people to learn, to achieve and grow.

Primary Location: CA-QC-MontréalJob Type: Standard / PermanentJob: FINANCE ACCOUNTS ET MANAGEMENT CONTROLEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 3 yearsSchedule: Full-time Behavioural competency: Critical thinkingTransversal competency: Analytical Ability