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Sr Procurement Officer

Postuler REF: 058328

At Bank of the West, our people are having a positive impact on the world. We’re investing where we feel we can make the most impact, like advancing diversity and women entrepreneurship programs, financing for more small businesses, and promoting programs for sustainable energy. From our locations across the U.S., Bank of the West is taking action to help protect the planet, improve people’s lives, and strengthen communities. We are part of BNP Paribas, a global leader supporting the UN Sustainable Development Goals (SDGs). Yes, we’re a bank, but as the bank for a changing world, we are continually seeking to improve the ways we help our customers, while contributing to more sustainable and equitable growth.

Job Description Summary



Responsible for overseeing assigned category of procurement such as: sourcing and supplying materials, utilities and outside services; timely, cost-effective procurement, inventory control; planning and quality control of materials; or purchasing operations. Administers policies, procedures, and control systems to reduce costs, streamline procedures, and implement solutions.

Essential Job Functions

  • Identifies and implements solutions to drive incremental cost reductions and cost-avoidance opportunities for assigned category through category knowledge that researches and understands leading industry trends at country, regional or global level
  • Identifies strategy and driving improvements to lower the total cost for services
  • Interacts with, acts as a liaison, and supports multiple businesses, internal and external Stakeholders, functions and Suppliers
  • Effectively influences and aligns strategies and expectations and manages individual priorities given a set of performance objectives
  • Works to ensure team cost savings (reduction, and avoidance) goals are achieved or exceeded and ensures business control compliance
  • Ensures that procurement business practices are maintained within bank policies and regulatory requirements & guidance
  • May lead and manage projects, promotes teamwork and communications in coordination with colleagues and Business Partners.

Other Job Duties

  • Sampling of existing Contract Documentation and Review QA to assure quality of outsourced provider.
  • Requirements building for systems and system implementation (Source to Contract Systems)
  • UAT, Test Script Writing
  • Performs other duties as assigned.

Required Experience

  • Requires deep knowledge of job area typically obtained through advanced education combined with experience.
  • Typically viewed as a specialist within discipline.
  • May have broad knowledge of project management.
  • Requires 7 years minimum prior relevant experience.

Education

  • Bachelor's Degree

Skills

  • Developed knowledge and experience in purchasing of products and services
  • Proven ability in managing supplier contracts and partnerships, exhibits projet management traits
  • Ability to work within a complex organization and act as a dynamic change agent
  • Ability to perform in a fast-pace environment requiring high-quality of work in a variety of areas and interactions with all levels of leadership and staff within the organization
  • Knowledge of and ability to interpret contractual terms
  • Ability to develop and execute intermediate negotiating strategies
  • Demonstrates personnel skills and ability to build relationships
  • Advanced research and analytics
  • Ability to negotiate strategic relationships, producing financial outcom
  • Familiarity with  Contract Management Systems as either an Admin or Power User

Sourcing

  • Develops and submits to management, suggestions for cost reduction and improvements in operational efficiency
  • Leads contract negotiations - balancing of risk and rewards
  • Analyzes data and strategic opportunity leading to the identification of potential Business Partner optimization gaps. Suggests and implements improvements/changes
  • Optimizes Procurement processes to ensure Business Partners are able to make successful business decisions
  • Works with Business Units and Corporate Legal in negotiating pricing and terms and conditions related to sourcing agreements
  • Works on audit related findings as applicable to supporting Strategic Sourcing
  • Supports Third-Party Risk team with supplier mitigation findings and plans
  • Coordinates contract structure and templates with middle office and legal
  • May participate in monthly Business unit reviews
  • Collaborates with key stakeholders in developing sourcing strategies and driving improvements to lower the total costs. (negotiations)
  • Maintains exceptional sourcing strategies and superior supplier relationships
  • Responsible for reviewing, coordinating and facilitating requests for proposals
  • Ability to create analytics for vendor pricing comparisons
  • Extensive knowledge of industry standard procurement practices
  • Knowledge of contract law and contract processing
  • Ability to review, negotiate and draft complex contracts
  • Ability to develop and execute intermediate negotiating strategies
  • Intermediate research and analysis
  • Proven ability in managing high-level complex supplier contracts and partnerships


Contract Management

  • Responsible for reviewing and coordinating medium to high complexity contract requests, including statements of work, order forms/ documents, master agreements, non-disclosure agreements, terminations and other agreement documents, as assigned
  • Negotiates cost savings with vendors on transactional engagements
  • Provides suggestions, feedback and recommendations for process improvements, and manage and maintain process documentation, as assigned
  • Provides guidance to internal business clients on Procurement capabilities and processes
  • Analyzes data and contract opportunity to find cost reduction opportunities and cost avoidance opportunities
  • Works to ensure team cost savings (reduction, and avoidance) goals are achieved or exceeded and ensures business control compliance
  • Optimizes Procurement processes to ensure Business Partners are able to make successful business decisions
  • Provides liaison services between vendor and bank subject matter experts


Purchasing Operations

  • Proposes and executes category strategies, savings opportunities and operational efficiencies
  • Responsible for reviewing, coordinating and processing complex purchase requests, including requests for quotes, bids, proposals and complex buy-direct programs for the bank
  • Negotiates intermediately complex contractual terms in alignment with Bank standards and documents gaps for approval presentation
  • Manages purchasing catalogs
  • May conduct first line of defense vendor management activities for categories managed by Strategic Sourcing, as defined by the Corporate Third Party Risk Management Program
  • Manages Suppliers including supplier development and performance management
  • Leads complex contract negotiations - balancing of risk and rewards
  • Provides guidance to internal business clients on Procurement capabilities and processes
  • Analyzes data and strategic opportunity leading to the identification of potential Business Partner optimization gaps. Suggests and implements improvements/changes
  • Works with Bank stakeholders to identify and refine business and technical requirements
  • Prepares all aspects of procurement solicitations (RFxs) for the bank
  • Evaluates bids and proposals and makes recommendations to stakeholders
  • As a subject matter expert, negotiates and drafts moderate to high complexity contract terms in alignment with Bank standards
  • Liaises, as necessary, with bank departments to adequately aggregate and incorporate bank requirements into applicable purchasing efforts
  • Ensures that purchasing business practices are maintained within bank policies and regulatory requirements & guidance
  • Assists manager with complex contracts and proposal negotiations
  • Maintains communication with Bank stakeholders at all levels
  • May manage Sourcing-owned spend categories and Sourcing-owned Third Party Providers in accordance with the Third Party Risk Management program
  • May engage Third Party Providers to evaluate products and service capabilities and make comparative analyses on Third Party Providers' ability to meet or exceed Sourcing's business and/or technical requirements
  • Supports and reinforces and escalates, as necessary, issues related to Sourcing Policies
  • Supports requests for information from Bank control functions, Auditors and Regulators


Equal Employment Opportunity Policy

Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.

Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.

Primary Location: United States-California-San RamonJob Type: Full-timeJob: Accounting Finance Reference: 058328