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Senior Paralegal

Postuler REF: 047631

At Bank of the West, our people are having a positive impact on the world. We’re investing where we feel we can make the most impact, like advancing diversity and women entrepreneurship programs, financing for more small businesses, and promoting programs for sustainable energy. From our locations across the U.S., Bank of the West is taking action to help protect the planet, improve people’s lives, and strengthen communities. We are part of BNP Paribas, a global leader supporting the UN Sustainable Development Goals (SDGs). Yes, we’re a bank, but as the bank for a changing world, we are continually seeking to improve the ways we help our customers, while contributing to more sustainable and equitable growth.

Position Summary

Bank of the West is seeking an experienced paralegal or legal assistant to assist the Deputy Corporate Secretary and Governance Counsel in supporting the Board of Directors and Board Committees of the Bank and its related holding companies. This individual will be a key member of the Office of the Corporate Secretary (OCS) and will be responsible for planning and assisting with all aspects of Board and Committee meetings, including scheduling meetings, preparing and compiling agendas and meeting materials, and liaising with Directors and executives as needed. This individual also will be responsible for assisting with regulatory and audit requests, subsidiary maintenance, management of the Board portal, and other corporate secretarial duties.

This is a high-visibility role that requires frequent communication with the Bank's Senior Executives and Board Members; the individual must possess exceptional written and verbal communication skills, attention to detail, and follow-through. It is also critical that the individual work collaboratively and transversally across our U.S. operations and with our home office in Paris.

Position Accountabilities

  1. Assist with the preparation and distribution to the Board and Board Committees of meeting notices, agendas and materials in accordance with the Company’s organizational documents and practices

  2. Plan, schedule, and arrange Board and Board Committee meetings, including travel and lodging arrangements for Board members

  3. Assist with drafting routine resolutions and other Board documents

  4. Research corporate governance best practices and prepare analyses

  5. Assist with the preparation of annual Board and Committee evaluations and reports, and annual Directors’ Questionnaires

  6. Assist with the preparation of annual reports regarding the Bank and its subsidiaries for our home office in Paris

  7. Attend and take minutes of executive management meetings when requested

  8. Maintain governance calendars for the Board and Board Committees

  9. Track matters discussed at Board and Board Committee meetings that require follow up and ensure that such matters are timely addressed and completed

  10. Prepare Secretary’s Certificates as requested; provide Board related documents to the Federal Reserve Bank, FDIC, other regulators and external and internal auditors as required

  11. Assist in ensuring compliance with regulators’ Confidential Supervisory Information rules

  12. Maintain custody of the Bank’s minute books and records, approvals, filings, stock certificates and stock ledger file, records of delegated authorities, incumbency certificates, Corporate seal, and Board and Committee contact lists

  13. Assist with the maintenance of corporate subsidiaries, including but not limited to annual shareholder meetings, director elections, officer appointments, and mergers and dissolutions

  14. Process Directors’ fees and expense report reimbursements

  15. Administer, manage, and maintain the electronic Board portal (BoardVantage)

  16. Provide timely responses to internal and external requests for information regarding corporate actions

  17. Organize and maintain written and electronic OCS files; assist in the coordination of information and document management of the OCS corporate records

  18. Perform other duties and special projects as assigned

Required Education or Equivalent Experience

  • College degree or equivalent combination of training and experience

  • Experience interacting with Senior Executives and members of the Board of Directors

  • Experience organizing Board meetings and managing Board communications

  • Five to seven years equivalent experience, preferably at a financial institution

  • General knowledge of corporate governance and the functions of the Corporate Secretary      

    Required Administrative/Technical Skills

  • Consummate professional – mature, articulate, respectful of others, pleasant demeanor

  • Excellent drafting, proofreading and editing skills    

  • Excellent communication (written and verbal) skills

  • Excellent attention to detail and follow through

  • Extremely organized, with proven ability to work independently and handle competing demands and priorities in a fast-paced environment

  • Experience coordinating and planning meetings and activities of Boards of Directors and Senior Executives

  • Strong analytical and research skills

  • Team player and self-starter

  • Ability to work well across functions and inspire confidence at all levels of the organization

  • Work history indicates a demonstrated track record of performance

  • Advanced personal computer skills necessary for formatting documents, reports, presentations and spreadsheets using the Microsoft Office suite of applications

  • Skilled at using Board Portal software tools, particularly BoardVantage

  • Willingness to learn and take on new challenges

  • Ability to work extended hours prior to and during quarterly Board meetings

  • Fluency in French is a bonus

    Level Supervised:

  • No supervisory responsibility

Physical Requirements:

  • Sedentary work; lifting a maximum of 10 pounds, frequent standing/walking

The above statements are intended to describe the general nature and level of work being performed.  They should not be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Equal Employment Opportunity Policy

Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.

Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.

Primary Location: United States-California-San FranciscoJob Type: Full-timeJob: Legal