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Domiciliation Officer / Company Secretary (M/F) - Permanent contract

Postuler REF: LUX020940

BNP Paribas Securities Services, a subsidiary of the BNP Paribas group, is one of Europe's leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

To support its current growth, BNP Paribas Securities Services is looking for :

Domiciliation Officer / Company Secretary (H/F)

Permanent contract


Your mission:

  • Act as a Domiciliation Officer/Company Secretary on a designated portfolio of Funds/Companies;

  • Work closely with the client, third parties and other teams to support smooth day-to-day management and governance;

  • Coordinate and organize meetings of board of directors/managers of investment funds/companies:

  • Prepare agenda items, board packs, follow up of action points;

  • Ensure timetables are set and followed, that board packs are prepared and issued in a timely manner;

  • Attend Board meetings and write corresponding minutes;

  • Coordinate and organize general meetings of shareholders of investment funds/companies: preparation of convening notices, proxies, collection of proxies and drafting of minutes of meetings;

  • Coordinate the signing of documents relating to the day to day operations of companies including circular resolutions;

  • Participate and/or coordinate specific events such as incorporation, launch of new sub-funds,  liquidations of sub-funds and or investment funds/companies, restructurings;

  • Maintain statutory registers of shares;

  • Liaise with notaries, lawyers and authorities;

  • Accomplish formalities required under Luxembourg regulations in relation to the tasks performed;

  • Handling of correspondence;

  • Using document management system to support client needs;

  • Contribute to the onboarding of new clients;

Working environment :

BNP Paribas Securities Services in Luxembourg acts as Domiciliary Agent for approximatively 250 Luxembourg investment funds and/or companies and is looking for a new Domiciliation Officer / Company Secretary who will join a team of 15 persons based in Luxembourg.

Your profile:


Bachelor’s diploma in Finance

Professional Experience:

Two year experience in the fund industry in Luxembourg would be required

Behavioural Skills:

Ability to collaborate / Teamwork

Organizational skills

Attention to detail / rigor

Communication skills - oral & written


Transversal Skills :

Analytical Ability

Technical Skills :

You are familiar with Investment Funds/Companies,

You have good computer skills (MS-Office suite)

Language Skills:

You are fluent in English (both written and spoken)

During the finalization of the recruitment process, the preselected candidate will be asked to provide us an extract from his/her criminal record dated less than 3 months (record N°3 for Luxembourg), according to the dispositions of the law from July 23rd 2016 regarding the criminal record.

Primary Location: LU-LuxembourgJob Type: CDIJob: TRAITEMENT DES OPERATIONSEducation Level: Autres Diplômes / Titres Professionnels / Qualifications / Formation professionnelleExperience Level: Au moins 1 anSchedule: Temps plein Behavioural competency: Capacité à collaborer / travail d'équipe, Capacité d'adaptation, Capacité à déciderTransversal competency: Capacité à comprendre, expliquer et conduire le changement, Capacité à gérer un projet, Capacité d'analyseReference: LUX020940