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Facilities Analyst

Postuler REF: FAC000118

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 74 countries, with more than 192,000 employees, including more than 146,000 in Europe. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporate and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the leader in consumer lending. BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.

Business Overview:

The Hispanic Latin America region is a key market for BNP Paribas. While Brazil remains the largest economy in Latin America, other major countries in the region are also significant contributors for the business and for long standing relations with clients. For example, BNP Paribas has been uninterruptedly present in Colombia for more than 40 years.

BNP Paribas has a historical footprint in the Hispanic Latin America. The Bank has been in the region since 1914 and is now present in 5 countries with nearly 2000 employees between Corporate and Institutional Banking (CIB) and International Financial Services.

CIB in Hispanic Latin America has world-class teams of roughly 200 professionals spread among Colombia, Mexico, Chile, Peru and Argentina, thus ensuring an overall coverage of BNP Paribas’ client franchise in the region. All BNP Paribas’ business lines have operations in Hispanic Latin America and are structured in such a way as to provide their clients with the best combination of specialists according to sector, product or geographic region. In the context of growing globalization, they are able to accommodate their clients thanks to their powerful regional platforms:

  • In North America (essentially New York but also other hubs such as Houston and San Francisco) and Brazil (Sao Paulo) with a number of professionals covering Latin America.
  • In the whole of Europe with major hubs such as Paris, London, Frankfurt, Madrid, etc.
  • In Asia with a broad coverage of all major economies in the region.

In Colombia, BNP Paribas has presence through 5 entities representing the Group: the Rep. Office, the Corporación Financiera and a Trust company for the Corporate and Institutional Banking pole. As for International Financing Services, an insurance company (Cardif) and a Rep Office for Asset Management Services.  BNP Paribas is the European bank with the longest uninterrupted presence in the country.

Job Purpose

Contribute to the fulfillment of the objectives of the area, through the performance of the assigned functions and responsibilities, guaranteeing the correct administrative management of the bank's resources

Duties and Responsibilities

Manage quotes for purchases of goods and services, develop purchase orders and tenders when required.

  1. Request purchase quotes from established suppliers and / or new suppliers

  2. Prepare Tenders for such purchases and purchase orders.

  3. Conduct negotiations with suppliers obtaining benefits in price, quality and services

Update and Inventory Control of Fixed Assets

  1. Update and control the relationship of fixed assets, according to purchases and movements made by IT and Facilities

Perform expense control reports

  1. Make monthly reports of cell phone consumption, transportation, tickets and trips and those required by the area.

File the linkage information of the suppliers along with their contracts.

  1. Filing and physically and virtually ordering the documents of suppliers (Contracts, Linking Documents), guaranteeing compliance with the linkage and updating policies defined by the group

Control the receipt and delivery of correspondence related to the regulatory  entities

  1. Have a record of correspondence control according to the consecutive one.

  2. Create compliance in control GCI for communications that require response.

  3. Prepare monthly correspondence report

Manage the renewal of contracts and policies.

  1. Manage the renewal of contracts and policies of suppliers according to the expiration schedule of each according to the group's policies.

Administrative Policies

  1. Support the renewal process of BNP administrative policies, as well as the issuance of new ones when required.

SAC- Financial consumer service system

  1. Ensure the generation of adequate mechanisms for customer service in accordance with regulatory provisions, with a view to efficiency and quality of service provision and thereby to the satisfaction of its customers or interested parties.

Support the activities of the different suppliers that work with the Bank, facilitating logistics for the presentation of offers to employees, in accordance with the bank's policies and procedures.

  1. Prepare the logistics for authorized suppliers to present offers to officials within the facilities and / or through internal communications, if applicable.

Follow-up on the maintenance required in the physical facilities

  1. Ensure, schedule and support all maintenance required by facilities, both preventive and corrective

  1. Activate cards for access facilities.

    1. Assign employees the access profile for their displacement within the offices according to what is established in the company's policy

Receive and manage the supplies of stationery and warehouses of the companies (keep updated the inventory)

  1. Control and update the inventory of Stationery and Warehouses



Qualifications

Professional in administrative, industrial engineering or related areas with experience in purchasing in the financial sector, with basic accounting knowledge, supplier administration, reporting, negotiations, customer service, organization, laboratory prioritization, synthesis and analysis capacity and orientation to detail.

 

Mastery of office software tools, especially Excel and database information analysis (filters, pivot tables and formulas). Advanced office management and intermediate English

 

Primary Location: CO-DC-BogotáJob Type: Fixed TermJob: PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENTExperience Level: BeginnerSchedule: Full-time Behavioural competency: Ability to collaborate / Teamwork, Attention to detail / rigor, Organizational skills, Ability to share / pass on knowledge, Ability to deliver / Results driven, Client focused, AdaptabilityTransversal competency: Analytical Ability, Ability to understand, explain and support change