Perform standard & complex
secretarial duties and support to assigned managers
General administration support
to BNP Paribas Real Estate, depending on demand
Preparation of documents and
presentation materials when required. Proof material for errors and
ensure layout is in line with the Bank’s style.
Handling of internal and
external correspondences. Maintenance and filing of documents.
Collect information needed by
supervisor for conferences, meetings and reports.
Schedule and co-ordinate
meetings and facilities which may include travel and lodging arrangements.
Receive, handle and transfer
phone calls and messages within the department promptly and courteously.
Visitor reception and telephone screening.
Keep confidential to all
sensitive reports/analyses/clients information/other information of the Bank.
Other ad hoc assignments.
Comply with regulatory
requirements and internal guidelines
Computer literacy, in particular well versed in Outlook, Word (English and Chinese) , Excel, PowerPoint
Well organized character
Good inter-personal skills and communication skills
Must be a team player
Fluent spoken and written language of English, Cantonese and Mandarin is a must. French is a plus
At least 5 years relevant experience and served for senior managers
General knowledge of banking operations would be a plus
Formal secretarial training
Able to work under high pressure with efficiency
Primary Location: HK-Hong Kong (HK)-Hong KongJob Type: Standard / PermanentJob: PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENTEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 5 years
Behavioural competency: Ability to collaborate / Teamwork, Attention to detail / rigor, Adaptability, Proactivity, Active listening, Client focused, Resilience, Ability to deliver / Results drivenTransversal competency: Analytical Ability, Ability to manage / facilitate a meeting, seminar, committee, training…, Ability to develop and leverage networks, Ability to develop and adapt a process