Due Diligence Officer (6 months)

Position purpose

To perform the Due Diligence missions within the Client Management team in Australia.

• Perform checks and controls from the stage of client onboarding to account closing to ensure compliance with local regulations and CIB global procedure
• Contribution to other missions of the department

Scope

Missions

Due Diligence

• Customer Due diligence file processing (KYC onboarding and recertification )
• Customer account opening, amendment and closure

Key responsibilities

1. KYC / Due Diligence

• KYC Client on-boarding

• Check if clients’ documents  are in place and correctly filled
• KYC Checking: verification KYC forms completed and verification supporting documents against the checklist
• Do background checks on client, directors, key managers, beneficial owners, authorised signatories and all related parties
• Input data and upload clients’ documents in KYC internal system 
• Check and control data quality
• Handle the KYC workflow until final sign-off
• Instruct Client Referential team to open client accounts in accounting and Back Office systems

• KYC recertification (periodical task depending on customer sensitivity):

• Check the clients list and select the client group needs to be reviewed
• Initiate the KYC recertification process
• Check if clients’ documents  are in place and correctly filled
• KYC Checking: verification KYC forms completed and verification supporting documents against the checklist
• Do background checks on client, directors, key managers, beneficial owners, authorised signatories and all related parties
• Input data and upload clients’ documents in KYC internal system 
• Check and control data quality
• Handle the KYC workflow until final sign-off
• KYC freeze, KYC restricted process and monitoring

2. Client amendments

• Verify the correctness of the amendment instruction (e.g. change of address, change of name )
• Data update in all internal systems

3. Client closing:

• Monitoring of Internal Client Account utilisation and closure inclusive of signed-off proposals from the Relationship Managers
• Receive the Senior Business Officer email instruction or client instruction to close the client
• Follow the KYC termination and client closure process
• Initiate client closure in all internal systems

4. Due Diligence reporting:

• Local and regional reporting of KYC activities

5. Contribution to other missions of the department

• Prepare monthly Presentation for Country Client Support Committee
• Take minutes of the meeting

6. General:

• Bring Direct contribution to BNPP operational permanent control framework
• Minimize operational failure, including but not exclusively the risk of fraud by helping to devise and by implementing sufficient regular controls
• Ensure appropriate escalation to management and/or permanent control (or compliance as appropriate) as soon as an issue is identified.
• Comply with internal and external regulatory and compliance requirements
• Comply with the BNPP standards of Code of Conduct
• Comply with the BNPP IT Security policies

• Anti‐Money Laundering / Financial Sanctions “AML/FS”) related duties: Operations are an integral part of the control framework including for AML/FS topics. In that respect, in performing your role you are expected to ensure adherence to AML/FS‐related Group Policies and execution of associated operational controls, and to promptly escalate any resulting hit for analysis and decision.

Competencies (technical / behavioural)

• Motivation and prioritisation – the pressure of the job requires the incumbent to display a high degree of self-motivation and good prioritisation skills.
• Quality- understanding that all aspects of the job require a quality outcome.
• Attention to details/Accurate
• Communication- being able to clearly convey information both internally and externally.
• Responsiveness/flexibility/initiative
• Team player.

Qualification & experience

• KYC Due Diligence experience required in Banking
• Knowledge of Corporate Banking products

• Tertiary studies in the Banking / Finance Industry
• Sound experience in a customer service environment