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Non-Officer - Executive Assistant

Type de contrat

Standard / Permanent

Localisation

US-NY-New York

Métier / fonction

FINANCIAL AND TECHNICAL EXPERTISE

Réference

ITO000445

BNP Paribas Group:

BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 75 countries, with more than 189,000 employees, including more than 146,000 in Europe. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realise their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the leader in consumer lending. BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.
 
About BNP Paribas Corporate and Institutional Banking:
Fully integrated in the BNP Paribas Group, BNP Paribas Corporate and Institutional Banking (CIB) is a leading provider of solutions to two client franchises: corporates and institutionals, and operates across EMEA (Europe Middle East Africa), APAC (Asia Pacific) and the Americas. The bank is a global leader in Debt Capital Markets and Derivatives. It is a top European house in Equity Capital Markets and it has leading franchises in Specialized Financing. In Securities Services, it is a top five House worldwide. BNP Paribas CIB strives to service the global economy by providing solutions to its clients in financing (ECM, DCM, specialized financing), flow banking (trade finance and cash management), financial advisory (M&A, project finance), global markets (interest rates, credit, foreign exchange, equity derivatives), risk management, and securities services.
 
 
Business Overview:
Support the day-to-day activities of the Chief Financial Officer of CIB, as well as two Finance & Tax executives. In addition, provide support to several groups within the Finance & Tax Department. Participates as a member of the Administrative Support staff for department wide activities including travel, coordination of visiting guests activities, and other general responsibilities.
 
Responsibilities:
Executive support:
Provide C-Level support to the Chief Financial Officer of CIB and the heads of Strategic Financial Management and IHC Financial Reporting
  • Organization and scheduling of senior executives calendars and appointments.
  • Coordination of travel arrangements, including airfare, hotel and car service.
  • Completion of travel and expenses statements for monthly corporate expenditures.
  • Management of incoming and outgoing phone calls and communications (fax, e-mail, correspondence).
  • Creation, editing and preparation of letters, spreadsheets, charts and presentations.
  • Completion of any reasonable projects or tasks, as requested by supervisor or manager.
  • Prepare and provide general support to certain visitors/consultants.
  • Prepare expense reports and monitor invoice validation and payment.
  • Prepare IT access of administration requests.
  • Coordinate when required, IT support and assistance for video conference meetings.

Office Administration:
As a member of the Administrative Support staff
  • Coordination of travel arrangements, including airfare, hotel and car service.
  • Order, replenish, arrange, and distribute departmental office supplies.
  • Maintenance of departmental records using methods of filing, storage, archiving, and retrieval.
  • Sort, screen, organize, and deliver department mail and packages.
  • Modification and distribution of departmental reports.


Systems:
The staff member will make use of several application systems used in house including:
  • MS Office suite
  • Outlook
  • Coupa – Supplies and IT procurement
  • Concur Travel and Expense – Travel scheduling and expense reporting
  • MyIT – Request management tool for IT security activities
  • TomNet and ClockNet – Staff attendance and work hours tracking
  • FedEx Online – Express mail labeling and postage
  • Cornerstone Records Management

 Required qualifications

  • 10+ Years of experience working as a C-Level administrative assistant.
  • Effective communication both verbally and non-verbally, with co-workers and all levels of management, utilizing tact and confidentiality.
  • Proficient in Outlook email and calendar tools.
  • Solid user skills in Microsoft Office applications (Word, Excel, PowerPoint).
  • Ability to prioritize multiple tasks.
  • Flexible and positive approach towards new projects and challenges.

Preferred qualifications

  • Experience working in the Banking or Financial Services space highly preferred.
  • Bilingual with the ability to speak French highly preferred.
  • Ability to prioritize multiple tasks.
  • Flexible and positive approach towards new projects and challenges.
  • Team oriented, adaptable, and willing to work under pressure highly preferred.
  • Works across the organization as required and maintains high standards of professionalism.
  • Works well in fast paced always changing environments. 

 

FINRA Registration:

  • Not Applicable