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HR Business Partner Support (1-year contract)

Type de contrat

Standard / Permanent



Métier / fonction




Job Purpose
To support the recruitment, onboarding, exit and all HR administration  & processing (e.g., interview/video conference scheduling, liaison work between search firms and hiring managers, approval process, follow up on onboarding documentation, liaison with compliance on licensing matters, etc). In addition, responsible for collating, preparing and sending the various local, regional and global reports needed by the business and HR stakeholders.

Direct Responsibilities

  1. On-boarding and off-boarding
    • Support all on-boarding and off-boarding matters for Permanent Local, Expatriate*, Interns, VIEs for the Business lines.
    • Prepare pre-on boarding  and off-boarding activities which include: (a) Support HR BPs in all pre onboarding matters; pre-hire checks; (b) Ensuring all onboarding required documents are either collected or completed and collected  (c) Sending New Hires / Resignation broadcast, (d) Updating Staff Movement Records, (e) Follow up with managers for exit interviews for departing staff.
    • Activate First Advantage’s reference check requests and follow-up for reference checks reports.
    • Prepares and files all related MAS notifications for regulated staff.
  2.  HR Support
    • Supports and co-ordinates interviews ;
    • Arrange for meetings either with candidates directly or via headhunters/ recruitment agencies, coordinate the calendar of the hiring manager, and book meeting rooms required for the interview.
    • Prepare employment offer letters and any other related staff letters.
    • Provide information & advice service to all staff and respond to enquiries promptly (telephone, e-mail and in person)
    • Handle employee requests in a “customer friendly” manner
  3. For local to local hires/relocation cases, to support HBP in all relocation matters; including Air tickets, temporary accommodation, shipment and claims related to relocation.
  4. Support all aspects of Retirements, Confirmation and Transfers of employees in the IS Businesses Lines
  5. Support HRBP for invoices and financial matters
  6. Support HR BP on all Reporting matters; and any ad hoc report / statistic request locally, regionally and Globally.
  7. Any Filing and other ad hoc HR duties when assigned.

Specific Competencies and Qualities Required
  • Attention to details and good with figures/numbers. Good control and compliance mindset
  • Good understanding of HR policies, procedures and systems; with HR Service centre experience preferred
  • Prior experience with PeopleSoft, TALEO and MS Excel.
  • Strong customer service skills (client focus) in line with the guidelines provided in the HR Solutions
  • Strong verbal communication skills. Ability to multi-task and prioritize.
  • Able to multi-task and work fast
  • Willing to learn and have initiative